Receptionist & Administrative Assistant

With its expanding activities, AGA Benefit Solutions offers new employment prospects for professionals with high career aspirations. If you are seeking flexibility, freedom and challenges, this position is made for you!

Our firm is committed to its employees and welcomes all new candidates in a respectful manner consistent with an excellent work environment. Discover why working at AGA Benefit Solutions is so rewarding by visiting our Career page.

Your mandate will consist in:

Your primary responsibility will entail efficiently managing incoming calls, welcoming visitors, and delivering comprehensive administrative assistance to the team. Read on to learn about the skills and qualifications required to thrive at AGA!

Your main tasks will include:

• Answer, screen and transfer all incoming calls;
• Welcome visitors;
• Sort and distribute incoming mail and process courier delivery requests;
• Revise and format various documents, such as presentations, charts, memos, letters, general correspondence, etc.;
• Create or edit administrative forms;
• Support the different group insurance plan administration services (validation, data entry, coding, etc.);
• Send monthly back up files to various insurance companies;
• Manage the conference rooms and order meals as needed;
• Ensure follow-up with the building manager;
• Order office supplies;
• Update certain lists (telephone, messaging, etc.);
• Act as resource for maintaining all contracts and due dates;
• Make hotel and transportation reservations for travel or meetings and generate expense accounts;
• Perform any other related tasks as requested by the supervisor. 

Required qualifications:

• Minimum 2 years of experience in a similar position;
• Experience in group insurance is an asset;
• Excellent communication skills in English, spoken and written;
• Fluency in French is an asset;
• Versatility, resourcefulness and ability to work independently;
• Flexibility, diplomacy and tactfulness;
• Excellent organizational skills;
• Command of Microsoft Office Suite and ability to learn how to use technology tools. 

Are you inquisitive, self-reliant and unafraid of the unknown?

We are interested in meeting you! Apply now and we will contact you if your application is retained for the next step of our recruitment process.

*AGA welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

**At AGA, no artificial intelligence or automated systems are used to pre-screen, assess, or select applications. All applications are reviewed by our Employee Experience team. In addition, candidates who have participated in an interview will be notified of the hiring decision within a maximum of 45 days following their final interview. AGA is committed to maintaining a transparent, fair, and legally compliant recruitment process.