In Quebec, all employees and their eligible dependents are required to enrol in the plan as soon as they meet the eligibility conditions listed in the insurance contract. In other Canadian provinces and territories, the group insurance contract may require mandatory enrolment. To add an employee, you must:
- Have him/her complete the enrolment form. Enter the employee data on the Administrators portal within 31 days following the eligibility date.
- Keep the form in your records (in the event of death, the insurer will ask for a copy of the signed form).
- Ensure that the employee’s beneficiary designations are up to date and accurate, and that you keep the original signed copies of all enrolment and/or beneficiary designation forms.
- Employees could exempt themselves only from health care and dental care if they are covered under the plan of their spouse’s employer.
- Always enrol new employees immediately upon hiring to avoid the status of late applicant. A late applicant employee will be required to submit medical evidence of good health.
- The social insurance number must NOT be used as an employee ID number, except for the federal income tax form.
- Make sure the booklets and any other coverage description are up to date and available to all employees.